TEHAMA COUNTY invites applications for the position of:
Office Assistant III
SALARY: $13.73 – $16.72 Hourly
OPENING DATE: 07/27/20
CLOSING DATE: 08/14/20 05:00 PM
ABOUT THE DEPARTMENT: Tehama County Health Services Agency is committed to a healthy community. We provide integrated services to Tehama County residents through education, prevention, assessment, intervention, treatment, and follow up. Our staff are valued for their contributions to client care, whether they work in direct services or are in key support roles. We collaborate, communicate, and support each other so we can focus on what’s most important, the overall health of our clients. Every position is a key position at Health Services. We value input, good communication, and collaboration within our organization as well as with our agency partners. If you would enjoy working with people who are committed to the health of our residents, then our agency would like to hear from you.
DESCRIPTION: Provides a variety of general clerical support activities, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing. Provides information and assistance to the general public.
EXAMPLES OF DUTIES:
Plans, organizes, coordinates, and performs clerical assignments and special projects related to assigned area of responsibility. | Performs a variety of clerical work including maintaining accurate and detailed records, verifying accuracy of information, researching discrepancies and recording information. | Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. | Prepares, copies, and distributes documents, including agendas, bid packages, internal reports, contracts, and specifications. | Ensures proper filing of copies in files. | Assists in ordering office supplies. | Screens calls, visitors, and mail. | Responds to complaints and requests for information. | Assists in interpreting, and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public. | Assists in scheduling and set-up of appointments. | Composes, types, formats, and proofreads reports, letters, and memoranda. | Types from rough drafts, verbal instructions, or transcribes machine recordings. | Checks drafts for punctuation, spelling, and grammar; suggests corrections to drafts. | Compiles and assembles information from a variety of sources for the completion of forms and reports. Creates and prepares database reports. | Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail. | May perform cashiering duties. | Prepares daily bank deposits, balances cash register with checks, cash, receipts, and journal tape, runs tape of the checks, copies checks, and prepares deposit slips and bags for courier to pick up. | Compliance with all provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all relevant laws and regulations regarding confidentiality.
KNOWLEDGE OF: Departmental practices and procedures and applicable County policies principles and practices of data collection and report preparation | Modern office practices, methods, and equipment, including computer equipment | Safe driving techniques | Word processing methods, techniques, and programs | Database and spreadsheet applications and programs | Record keeping principles and procedures
ABILITY TO: Respond and effectively prioritize multiple phone calls and requests for service | Compose correspondence and reports independently or from brief instructions | Perform responsible clerical support work with accuracy, speed, and minimal supervision | Learn and understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities | Learn, interpret, explain and apply administrative and departmental policies and procedures | Organize, maintain, and update office database and records systems | File materials alphabetically, chronologically, and numerically | Schedule and coordinate projects | Set priorities, adapt to changing priorities and meet critical time deadlines | Operate modern office equipment | Use word-processing, database, spreadsheet, and graphics software applications programs | Process sensitive and confidential documents
EDUCATION, EXPERIENCE & LICENSES:
EDUCATION & EXPERIENCE: Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
LICENSE & SPECIAL REQUIREMENTS:
The Tehama County Health Services Agency is seeking to fill Extra Help positions that are currently available for this classification. In addition, the department is establishing an eligibility list to fill future vacancies for an Office Assistant III Extra Help, as well as subsequent vacancies, which occur during the life of the eligibility list.
Please submit ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered. If you have questions about this recruitment, please contact the department at the phone number listed below. All offers of employment are contingent upon successful completion of background, fingerprinting, drug test (including marijuana) and physical examination provided by the County.
EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS’ PREFERENCE POLICY / DRUG-FREE WORKPLACE
818 Main Street PO Box 400 Red Bluff, CA 96080 530-527-8491
Position #2020-01771EH OFFICE ASSISTANT III DB
To Apply Visit: https://www.governmentjobs.com/careers/tehama/jobs