PLEASE NOTE THE FOLLOWING:
Required social distancing guidelines will be adhered to during the selection and hiring process.
Under the direction of the Court Services Manager or Court Services Supervisor, a Courtroom Clerk serves as clerk to a Judge or Commissioner in Superior Court, prepares minutes of Court proceedings, performs difficult, complex, and confidential clerical work in support of courtroom activities, ensures efficient operation of the courtroom, and performs related duties as required.
Courtroom Clerks work full time in a courtroom. The Courtroom Clerk I is the entry class in which employees receive extensive training in all case types. A Courtroom Clerk I is promoted to the Courtroom Clerk II level upon meeting the minimum experience requirements, passing a written proficiency examination, and demonstrating the ability to perform competently the full range of duties. A Courtroom Clerk is distinguished from a Court Services Assistant in that the latter works in case processing, may work in support of a courtroom on a regular basis, and may work part time in a courtroom but does not work full time in a courtroom assignment.
EXAMPLE OF DUTIES:
Attends a variety of Court proceedings; records statutorily required data; prepares minutes of Court hearings reflecting case proceedings and orders of the Court; enters case specifics into case management system; and determines actions needed to execute Court orders and rulings.
Prepares, examines, and maintains a variety of Court-related calendars and documents; maintains custody of exhibits, records, and depositions; examines and prepares abstracts, notices, commitments and other documents; exonerates and forfeits bail bonds; issues writs, issues/recalls bench warrants, and other legal processes; prepares orders and judgments for the Judge’s signature; prepares and mails notices of entry of judgment on civil cases.
Advises attorneys, general public, and local and state agencies regarding status of cases and provides procedural information; examines case files and advises Judge, attorneys, and litigants of sufficiency and timeliness of documents; records fines, sentences, bail, and other case specific information; provides information and referral to Court services and related prosecution and legal defense operations.
Conducts impanelment of juries; records juror excuses and challenges by counsel; maintains juror attendance records and provides records to the Jury Coordinator; reads and records jury verdicts; polls jury; calculates and collects jury fees and court reporter fees; administers oaths and compiles statistical information.
Coordinates courtroom activity and needs with case processing unit, jury services, and other Court units.
Maintains records of statutory time limits for rulings of submitted cases; maintains manual and automated case files.
Attends hearings regarding confidential legal matters and assumes the responsibility of maintaining confidentiality of records and information.
May provide training to other staff as required or assigned.
Minimum four years office clerical experience in a California Court including a minimum of one year at a level comparable to Court Services Assistant III, or any combination of training and experience that provides the desired knowledge and abilities.
• Public information and communication techniques;
• General clerical office procedures, including typing;
• Automated systems as used for information storage and document preparation;
• Proper decorum as related to staff support within the courtroom;
• California codes, rules, ordinances, laws, and regulations; procedures and policies, operations, and jurisdiction of the Court;
• Courtroom practices and procedures; documents and terminology related to civil, criminal,family law, mental health, probate, and adoption cases;
• Statutory requirements for maintenance of Court calendars and legal documents;
• Fines, bail, and sentencing procedures;
• Interrelationship of law enforcement, prosecution, and defense;
• Technical resource materials and information sources applicable to the area of assignment.
• Work independently with minimum supervision using independent judgment to review, analyze, and resolve problems;
• Work rapidly and accurately under pressure;
• Determine the appropriate course of action in stressful situations;
• Review regulations, procedures, and/or legal reference materials;
• Prepare and maintain accurate records of Court transactions;
• Identify and set priorities;
• Organize work to meet time constraints;
• Maintain confidentiality of records and information;
• Identify and correct technical inaccuracies;
• Type at 40 wpm (net);
• Adapt to changing situations and needs of individual Judges and Commissioners;
• Communicate effectively, both orally and in writing;
• Address large groups of people to explain forms and procedures;
• Use case management software;
• Use standard office equipment including a personal computer;
• Make simple arithmetical calculations;
• Explain and apply specific statutes, codes, rules, laws, and proceedings;
• Understand a variety of legal documents;
• Establish and maintain cooperative working relationships during the course of performing duties.