ADMINISTRATIVE COORDINATOR I
$2,740.06 – $3,330.56 / Monthly
Primary functions of this position include preparing agendas and minutes for Board of Supervisors’ meetings, clerking all Board of Supervisors’ meetings, processing all documents approved by the Board of Supervisors at their meetings and additional administrative duties
This is a full-time, benefitted position
Applications will be accepted until Thursday, August 13, 2020 at 4:00 p.m.
ADMINISTRATIVE COORDINATOR I
Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County Department Head and Department or major work unit. To perform administrative, staff, and office management duties. To perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.
County and Department policies, rules, and regulations. Laws, rules, and regulations affecting the assigned Department’s operations and programs. Establishment and maintenance of files and information retrieval systems. Modern office management methods and procedures. Budget development and control. Public and community relations. Purchasing methods and procedures. Account and statistical record keeping. Proper English usage, spelling, grammar, and punctuation. Personal computers and software applications related to administrative support work. Principles of lead direction and work coordination.
Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head. Interpret, explain, and apply a variety of County and Department policies, rules, and regulations. Provide lead direction and work coordination for other support staff, as assigned. Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority. Gather, organize, analyze, and present a variety of data and information. Provide support for maintenance and control of a Department budget. Prepare clear, concise, and accurate records and reports. Prepare public relations and informational material. Take and transcribe notes of dictation and meetings. Use a personal computer and software for word processing and administrative support work. Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned. Establish and maintain cooperative working relationships.
Training and Experience:
Any combination of training and experience, which would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be: Three years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position.
Typical Physical Requirements:
Sit for extended periods. Frequently stand and walk. Normal manual dexterity and eye-hand coordination. Lift and move objects weighing up to 25 lbs. Corrected hearing and vision to normal range. Verbal communication. Use of office equipment, including computer, telephone, calculator, copiers, and FAX.
EXAMPLES OF DUTIES AVAILABLE UPON REQUEST.
APPLICATIONS MAY BE FILED ONLINE AT:
NOTE: All candidates meeting the minimum qualifications established for this position may not be invited to an oral interview. In the event a large number of candidates
qualify, those individuals with experience which most closely meets the needs of the County will be invited for an interview.
WAIVER: The contents of this announcement shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract or offer of employment. Trinity County assumes no responsibility for the accuracy of the position description and the actual duties of the job, nor does it assume responsibility for any errors or omissions in the information contained herein. The provisions contained in this announcement may be modified or revoked without notice. Wages, hours and other terms and conditions of employment are subject to theMemorandum of Understanding currently in effect for the appropriate unit of representation.
PERS ANNUITANTS: Retirees of PERS are welcome to apply, if selected for the position they would be required to reinstate to employment.